How to invoice Beams
You invoice Beams, not the customer. Here are our details, what to put on the invoice, and how VAT and CIS work.
Where to send invoices
Send all invoices to build.invoices@beamsrenovation.com. We can only release payment when the customer has approved the corresponding milestone in the Beams app.
Who you're invoicing
Customers pay Beams up front for the work, so your invoice to release payment comes to us.
Bill to:
- Beams Renovation Limited
- 17 Hanbury St, London, E1 6QR
- Company number 14380384
- VAT number GB435662191
What to put on it
- Your business name and address, your invoice number and the date.
- Your Unique Taxpayer Reference (UTR).
- Your VAT number, if you're registered.
- Customer name, project address and milestone name.
- Labour and materials on separate lines.
- A total that matches the milestone value in your Beams dashboard.
VAT: don't charge it to us
If you're VAT registered, don't add VAT to your invoice to Beams. The domestic reverse charge applies, which means we account for the VAT to HMRC instead of paying it to you.
On the invoice:
- Show your VAT number as usual.
- Show the VAT rate, or the amount of VAT that would have applied.
- Don't add that VAT to the total. The amount you're asking us to pay excludes it.
If you're not VAT registered, none of this applies. Invoice as normal.
If you think the work is zero-rated or qualifies for the 5% rate, tell us before you invoice. The reverse charge doesn't cover zero-rated work and we'll handle it differently.
Your CIS deduction is worked out on the figure before VAT, so none of this changes what comes off.
Your CIS rate
We verify you with HMRC before your first payment. HMRC sets the rate, not us.
- 20% if you're registered as a subcontractor. Most builders.
- 30% if you're not registered, or if HMRC can't match your details to their records.
- 0% if you hold gross payment status.
If you're on 30% and think you shouldn't be, it's almost always because your details don't match what HMRC holds. Check your business name, UTR and company number are exactly as HMRC has them, then ask us to verify you again.
We send you CIS deduction statements each tax month for your records.
Bank details
We pay by bank transfer to an account in your business name. If your bank details change, tell us in writing by email only. Never by WhatsApp, text or chat. Invoice fraud is common in construction and we're not willing to risk your money on a message we can't verify.
When you'll be paid
Mark the milestone complete and upload your evidence first, then invoice. The customer has seven days to approve. Approved invoices in by midday Thursday are paid the following Friday. Miss the Thursday cut-off and you wait a week. Milestone evidence and approvals covers the full sequence.